Overview
The Workflows and Workflow Executions tables separate genuine filtering from simple show/hide options. A dedicated Display control now handles categories that are hidden by default, while Filter stays focused on narrowing the list to what matches your criteria.
In this article, we'll be covering the difference between Filter and Display, how to save a Filter and Display combination as a view, and how gaiia now bounds Workflow Executions queries by default to keep large result sets from timing out.
Understanding Filter vs. Display
Filter narrows the list to rows matching criteria you choose, such as a label. Display controls whether entire categories of rows are included in the list at all, independent of any filter — and is hidden by default.
Display options on the Workflows table:
- Show disabled workflows
- Show integration workflows
Display options on the Workflow Executions table:
- Show child workflows
- Show disabled workflows
- Show integration workflows
- Show test executions
Display selections apply immediately and are remembered the next time you visit the table.
Showing a hidden category
- Click
Display - Check the categories you want to include
Saving a view
On the Workflows table, a view saves a specific Filter and Display combination under a name, so you can switch between setups instead of reconfiguring each time.
- Set up Filter and Display as desired
- Click the
+button next to the view tabs - Name the view in the Create a new view popover
To switch views, click a view's tab. To update a view, change Filter or Display while that view is open — a bar appears letting you Save the changes into the view or Reset to discard them. To rename or remove a view, open View settings and choose Edit [view name] or Delete [view name].
Every environment has a Default view that can't be deleted. There's no limit on how many additional views you can create.
Views are currently available on the Workflows table only, not on Workflow Executions.
Understanding the default time window
Workflow Executions queries default to the last 7 days when no time filter is set. The active window is shown above the table and can be widened, narrowed, or removed.
Understanding the query-too-broad guardrail
If a Workflow Executions query still covers too much time or data to load, the table shows a message telling you to narrow your search instead of failing or timing out silently. Click Edit time filters to jump directly to the time-window fields.
This guardrail applies to Workflow Executions surfaces — the standalone Workflow Executions page, the Executions tab on a workflow, and the Workflow Executions tab on an object — not to the Workflows table.
For more on the Workflow Executions layout, see Understanding Workflow Executions and Navigating the Workflow Builder.
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