Inventory Module - Overview

Overview

The Inventory Dashboard in gaiia gives you a centralized view of all equipment models, accessories, and hardware tracked in your instance—whether you’ve added units or not. This makes it the best place to check what’s on hand, what’s already deployed, and what’s sitting idle. Equipment can also be assigned to specific addresses for clearer tracking and deployment.

In this article, we’ll be covering how to use the dashboard to monitor inventory status, dive into specific items, and add new ones—manually or in bulk.

Understanding the Dashboard

The dashboard lists every configured model in your system. That includes routers, ONTs, cables, power cords, and more—regardless of quantity. The table layout provides a breakdown across key columns:

• Available – Unassigned and ready for use.
• Returned – Previously assigned and brought back.
• Assigned – Deployed to accounts, work orders, or installs.
• Total – Total units in your system.

You can filter the table by manufacturer, category, or availability to quickly narrow results. There’s also an Export button for those who want a CSV snapshot of the current state.

Viewing Items for a Model

Clicking on any model line opens a searchable list of all items assigned to that model. This includes their serial numbers, asset tags, status, and where they’re currently located.

You can filter this view, export it, or use the search bar to find a specific unit by MAC address, tag, or other identifier.

Adding Inventory

Clicking + Add Items from the top right of the Inventory Dashboard lets you add equipment to your system. But here’s a pro tip: if you instead click into a specific model and then select + Add Items from that screen, the Manufacturer and Model fields will already be populated for you.

This saves time and reduces errors when you’re adding items for a specific product line.

Best Practices for a Clean Inventory

• Keep models up to date, even if there’s no stock—this helps with future orders and installations.
• Use filtering often. Whether checking if anything’s assigned incorrectly or catching aging inventory, filters help surface what matters.
• Always check that addressable items (like routers or modems) have a MAC address or serial number populated. Missing data can cause provisioning headaches later.
• If you’re not seeing expected values or totals aren’t aligning, double-check your filters—or export the data for deeper review.